1 – Plan Ahead for the Technological Shift
The key component of any office, no matter the industry, is the technology aspect. When organizing an office move, one of the top priorities should be that your employees have no problem getting connected with the world again once the relocation is completed. Working with your IT department or outsourced IT professional will be very beneficial in making this transition go smoothly. We even have a past article on properly packing your computer you can reference.
2 – Complete a Change of Address
Be sure to notify the post office of your new office location immediately. Also, be sure to change all mailing information on letterheads, email signatures, business cards, checks, and marketing materials. It is also a good idea to send out a notification letter or email to your company’s past and current clients, notifying them of your office move. Here are some ideas for sending moving announcements.
An office move can be hectic with so many people moving, packing, and getting organized at the same time. Be sure to inform employees of their timeframe to have all their belongings packed in boxes with the appropriate identifying marks. Also, think about appointing supervisors to help maintain order and answer individual questions or concerns.
4 – Maintain Office Morale
Be sure to maintain a positive attitude toward the office move, even if things do not or are not going exactly as planned. Some employees may not like the big changes of an office move. Be sure to promote the benefits and features of a new office location such as a more spacious working environment, newer equipment, or even more windows.
5 – Select a Reliable Office Moving Company
Last, but certainly not least, choose a moving company that you can trust. An office move is by no means a walk in the park. Problems may arise, but having a dependable and trustworthy commercial moving company, like Great Day Moving, will make your office move less stressful. Contact us to get a free estimate for your next office move!